Take full control: document status, session duration, and smarter storage
Control what’s seen – and when
Avoid premature exposure of sensitive data with better document visibility controls. Now you can keep documents under wraps until they’re ready to share.
Whether you’re still preparing files or waiting for internal sign-off, unpublished documents stay hidden from guests – giving you full control over when and what others see.
Key benefits
- Restricted access: only administrators can approve and publish documents.
- Collaborative editing: administrators can review and adjust documents before they are shared with external guests.
- Flexible workflows: move, copy, or restore unpublished content without affecting access and defined permissions.
Custom session duration to match your security policies
You can now define how long users stay logged in – striking the right balance between airtight security and smooth collaboration. Available for Corporate Account Owners and Managers, this setting applies across all users in a project.
Key benefits
- Enhanced security: automatically log out inactive users to prevent unauthorized access.
- Reduced risk: combine with other security settings to achieve a fully protected environment.
- Streamlined workflow: avoid manual oversight with automated session control.
Smarter storage management with cumulative folder size
You asked, we delivered: admins can now track the total size of a folder including all sub-items. Easily toggle between default and cumulative views, and instantly get updated data to optimize space usage.
By default, the Data Storage report shows folder’s size in GBs only with direct items. In one click this can be switched to the cumulative mode and the data updates instantly.
Additionally, there is a new column – “# of Folders”, which enables tracking the number of subfolders alongside their total weight.
That’s it – for now
There’s more exciting releases coming soon. We continue building Ideals VDR with features that make your work faster, safer, and more efficient. Stay tuned for the next update.